Appendix 2: Declaration Adoption Survey Questions

1.    In which ways have you incorporated the Declaration in your core business activities

• A senior manager has been appointed as Data Champion
• In current Statement of Intent already
• In strategic business plans already
• In other business plans already
• Will be included in 2012 core business planning
• Other: please describe

2.    Have you released high value public data for re-use in accordance with the 2011 Declaration?

• No (Go to Qu 3.)
• Yes

If yes, please use Table 1 below to list what has been released for re-use, and which outcomes it contributes to. (Please refer over to the definition of High Value Data for assessing outcomes. Please add rows as required.

Table 1:  Data Description; Date first published; Format(s) published; Listed on data.govt.nz; Uses NZGOAL licensing; Outcomes (Economic & Social; Transparency & Democratic; Efficiency)

3.    Have you identified potential high value public data for re-use?

• No (Go to Qu 4.)
• Yes

If yes, please use Table 2 below to list what you plan to release for re-use, and which outcomes it will contribute to. (Please refer over to the definition of High Value Data for assessing outcomes. Please add rows as required.)

Table 2 : Data Description; Planned Release Date; Format(s) published; Listed on data.govt.nz; NZGOAL BY licence;Outcomes (Economic & Social;Transparency & Democratic; Efficiency)

4    Please provide details of any case studies of successful re-use of your agency’s data.

5.   Please comment on any significant or insurmountable barriers to the release of your high value public data for re-use to date.

6.   Please add any other comments about your release of high value public data in accordance with the Declaration on Open and Transparent Government.

DEFINITIONS OF HIGH VALUE PUBLIC DATA

Data is factual information (as measurements or statistics) used as a basis for reasoning, discussion, or calculation or information in numerical form that can be digitally transmitted or processed (http://www.merriam-webster.com/dictionary/data).

Agencies publish data in a variety of re-usable and less re-usable formats, for example, databases, datasets, spreadsheets, tables in reports.

Note that any published data with totals, averages and other aggregates is likely to meet the statutory definition of official statistics and would thus be managed under the provisions of the Statistics Act 1975.

Public data is non-personal, unclassified and non-confidential data:

• collected, commissioned or created by the agency in carrying out its functions or statutory responsibilities;
• publicly funded; and for which there is no restriction:

(a) in the case of copyright works, to its release and re-use, in accordance with NZGOAL , under any of the Creative Common NZ law licences, or(b) in the case of non-copyright material, to its open release and re-use.

High value public data released for re-use may have at least 1 of these outcomes:

Economic & social outcomes

• Business can use it to add value, innovate & create new products to spur economic growth.
• Communities and people can use it to:
• –    develop useful applications/new services
• –    make informed decisions about the government services they use
• –    make personal decisions that improve their quality of life. 
• It provides information about sustainability and risk.

Transparency & democratic outcomes

• It reports on the performance of an agency or service.
• It provides details of government funding and/or expenditure.
• It provides an evidence base informing & encouraging external participation in policy development.

Efficiency outcomes

• It supports cross-sector service delivery, e.g. other agencies & NGOs can use it to improve their services.
• Releasing it for re-use could:–  make it easier for government agencies to work together–  reduce the cost of providing an existing government service–  reduce the cost of accessing and processing this information for existing users.
• It helps align central & local government initiatives through a more coordinated national view of government data.