Data Formats for Identity Records Standard

This Data Formats for Identity Records Standard contains a set of identity-related data elements presented in an agreed format, to provide a common approach for agencies to systemise their identity management processes for users of their services. The elements focus on ‘who you are’ (identity) rather than ‘what you own/your role’ (attributes of identity) or ‘what you can do’ (authorisation).

Version 1.1 of the Data Formats for Identity Records Standard clarifies the requirements and meaning of selected sections and incorporates the latest release of the OASIS Customer Information Quality (CIQ) Specifications.

Please check for any Amendments to this and/or any other Authentication Standards that you may be using. State Services Commission August 2008 Version 1.1 ISBN 978-0-478-30346-9 Crown Copyright ©

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Content in this section

  • Appendix F - Interpreting the Diagrammatic Models of CIQ v3.0

    The schema diagrams in this Standard are generated by Altova's XML editing tool, XMLSpy. They are designed to help understand the schema, rather than study the schema files directly.XMLSpy diagrams use the following symbols:Altova's XML editing tool schema diagramsElementSymbol exampleDetailsMandatory Container Element (expanded).

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  • Appendix A - Summary of Identity-Related Data Elements

    This appendix summarises this Standard by tabulating the definition, data type, and an extract from the validated exchange file for each of the five identity-related data elements.

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  • Implementation: Outline Guidance

    7.1 Tools and applications to implement this StandardWhere possible, this Standard uses XML-based open standards and industry specifications such as XLink, XMI, and XSLT. More information on these standards and tools is available from the World Wide Web Consortium (W3C): www.w3c.com.

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  • Appendix G - File Interpretation and Navigation

    This appendix contains XML Path Language (XPath) statements that can be used to locate the person's identity-related data elements in the sample validated exchange file shown in Appendix E. Exchanging parties should use the latest XPath statements available, agreed by the parties.Xpath statements to locate a persons identityxPIL v3.0 Data elementXPath statement

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  • Implementation: Analysis

    This section discusses how the self-reported identity-related data elements in this Standard map to the CIQ Specifications v3.0. Readers should appreciate the continually evolving nature of specifications and subsequent prescriptions of the specifications contained in this Standard. While the implementation analysis of CIQ v3.0 prescribed in this Standard (together with the XPath Statements, associated example XML files and IVS requirements) are valid at the time of publication, these core specifications may change over time.

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  • Appendix H - Sample Validated Exchange File

    This appendix contains a sample validated exchange file. The exchange file has been validated against the CIQ v3.0 Specifications. This example contains a sample record for illustrative purposes only. Exchanging parties should use the latest CIQ v3.0 schema available, agreed by the parties. 

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  • Appendix E - Pseudonymous Identifiers

    This appendix contains sample XML code to illustrate how exchanging parties can incorporate a pseudonymous identifier in an exchange file by using the "PartyID" and "PartyIDType" attributes for the <Party> container. The IVS is expected to incorporate such an identifier when it exchanges identity-related data.

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  • Appendix D - Differentiating Between Multiple Names

    This appendix contains sample XML code to illustrate how exchanging parties can differentiate between a person's multiple names by using the enumerations for the <PersonName> container. This example uses two enumerations from the range of available enumerations for the <PersonName> container. Exchanging parties will need to agree on which particular enumerations they will use.

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  • Appendix C - Country Code

    This appendix contains the current Code List for the <Country> sub-element referred to in 6.1, 6.2 and 6.4.3.4. The Code List comes from ISO 3166-1:1997 Codes for the representation of names of countries and their subdivisions - part 1: country codes. Exchanging parties should use the latest list available, agreed by the parties.

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  • Appendix B - Gender Code

    This appendix contains the current sex Code List for the Gender element referred to in 6.1, 6.2 and 6.4.3.1. This Code List comes from section 2.4.1 of the Ministry of Health's Health Practitioner Index (HPI) - Code Set HISO 10006. Exchanging parties should use the latest list available, agreed by the parties.

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  • End Matter

    Working group representationThe following organisations contributed representatives to the working group that developed this Standard:

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  • Implementation: Overview

     5.1 Usage scenariosThis Data Formats for Identity Records StandardSHOULD be used by agencies when they prepare agreements for inter-agency data exchange. Agencies are most likely to use this Standard’s data elements and their formats when undertaking authorised information matching and data-sharing programmes. As shown in 4.2, this Standard will be used by the IVS to store and exchange identity-related data.

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  • Background

    4.1 Authentication standardsThe NZ e-GIF authentication standards provide detailed guidance for agencies to follow when designing their authentication solutions. In particular, the standards enable agencies to determine the level of identity-related risk for each of their services and to identify appropriate evidence of identity requirements and authentication key technologies (refer to 3.3 of the Evidence of Identity Standard).

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  • Scope

    The purpose of this Data Formats for Identity Records Standardis to specify data formats for a set of self-reported, identity-related data elements that government agencies may use in their customer records. Where agencies:

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  • Application of Standard

    2.1 AudienceThe intended audiences for this Standard are business and technical analysts, data architects and developers. Readers are assumed to have in-depth knowledge of XML technologies, including schema, parsers, and programmatic navigation tools and libraries.

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  • Introduction

    This Standard is one of the NZ e-GIF authentication standards. These standards outline current accepted good practice for the design (or redesign) of the authentication component of online services that require confidence in the identity of parties transacting with government agencies. Implementation of these standards by agencies will reduce the possibility of misuse and abuse of identity arising from services being delivered online.

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  • Foreword

    The Networked State Services Development Goal (State Services Commission 2005a) is that, by June 2010, the operation of government will have been transformed through the use of the Internet. The challenge will be to transform government through enabling technology, so that individuals and businesses have a better and more consistent experience in their dealings with government, agencies work more closely with their customers and with each other, and the cost of delivering services, both online and through other channels, is reduced.

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